Intro to Microsoft PowerPointMicrosoft PowerPoint is a professional presentation program that allows theuser to create "presentation slides" that can be displayed on the computerscreen or through a projector that is plugged into the computer. APowerPoint presentation is a good way to convey pieces of information,usually in the form of an outline, to a large audience. Generally, PowerPointpresentations are appealing to users because they are easy to create and editand generally small enough to fit onto a CD or a USB Jump Drive.Therefore, a user does not have to carry around any slides or slide projector,and, if necessary, can make any last-minute changes to the presentation.Today, we will be using Microsoft PowerPoint 2003 to explore the program.Microsoft PowerPoint 2007 looks different, but works the exact same way. Ifyou have questions about PowerPoint 2007, please let your instructor knowFor more information on the Library and programs, visit www.bcpls.orgBCPLS 5/5/2010 PEMA

Microsoft PowerPoint Components2Before you get started with Microsoft PowerPoint (commonly referred to as simplyPowerPoint), you will need to locate and open it from the computer. It may be on your desktop.From the computer desktop:1. Double-click on the MS PowerPoint iconIf the MS PowerPoint icon is not on the desktop, go to the Start menu:1. Click Start Programs Microsoft PowerPoint**Occasionally, Microsoft PowerPoint will be in a folder called “Microsoft Office” orsimilar – this will make one more step between “Programs” and “Microsoft PowerPoint.”MS PowerPoint will open a blank pagecalled “Presentation1.”This is an image of the upper-leftcorner of MS Word.This box features two importantbits of information: which file youare currently working on (in thiscase, “Presentation1” since we havenot yet renamed it) and whichprogram you are using (in this case,“Microsoft PowerPoint.”).Notice the default title "Presentation1." You will get a chance to rename your presentationslides the first time you choose to save it.Using the Browser’s ToolbarThis is a close-up view of the Title Bar, where file information is located.Notice the three buttons on the right side, controlling program features. Remember that the X buttonon the far right means close the program, the middle button is a toggle switch between full screenand a small window, and the single line button on the left means minimize to the task bar.BCPLS 5/5/2010 PEMA

3The Menu BarThe Menu Bar is a common site in almost all Microsoft Windows programs. It features text-basedmenus, on which are listed virtually every option available to the user in the entire program. Eachmenu expands when clicked (with the left mouse button), offering many options categorized byspecific tasks.You can click on each of the words to see a menu of the tasks you canperform.To see a menu:1. Point with your mouse to a menu option2. Click the left mouse button once to open a drop-down menu3. Point with your mouse to a particular item4. Click once with the left mouse button to select the itemThe Standard ToolbarToolbars provide “shortcuts” to commands also found in the Menu Bar. Toolbars areusually located just below the Menu Bar, and exist to offer another way to perform the same task.As with all Microsoft Windows programs, there are usually three ways in which to perform everytask in order to suit the user’s preferences.Remember, if you can’t remember what an icon stands for, hover your mouse over it and a box willpop up with the explanation!The most commonly used commands in PowerPoint are also the most accessible. Some of thesecommands are:NEWSAVEOPENPRINT PREVIEWPRINTCOPYSPELL CHECKUNDOPASTEINSERTBCPLS 5/5/2010 PEMA

The Formatting Toolbar4The Formatting Toolbar offers options that can change the font, size, color, alignment,organization, and style of the text in the presentation slides. For example, (starting from the left sideof the Toolbar) the “Arial” indicates the FONT of your text; the “32” indicates the SIZE of yourtext; and so on.This toolbar works the exact same way as the MS Word Formatting Toolbar. The main difference isthat the format changes will only affect the text box in which you are currently working. All othertext boxes will remain in the default setting ("Arial" font, size "32").The Drawing ToolbarThere may also be a Drawing Toolbar on your screen. (If not, you can go to View Toolbars andclick on “Drawing” to make it appear). Many of the things we are going to do today through themenus have shortcuts on this toolbar. Remember, if you can’t recall what an icon stands for, hoveryour mouse over it and a box will pop up with the explanation!Design & New Slide IconsTwo additional shortcut icons appear on the MS PowerPoint toolbar: the Design icon and the NewSlide icon. Both commands are frequently used, and it is good to be familiar with their location onthe toolbar.The Design icon is a shortcut to the slidedesign page. Here you will be able to createand edit the appearance of your slide(s).The New Slide icon automatically adds a new,blank slide for you to work on. You can keeptrack of the slides you have already worked onin the Slide Outline box on the left-hand side ofthe screen. You can access a slide at any time byclicking on it with your mouse through thisscreen.BCPLS 5/5/2010 PEMA

5Slide DesignOne of the more popular features of MS PowerPoint is that it gives the user a widevariety of design choices. At some point, you may wish to change the design andcolor of the background for your slides. To do so, simply click on the Design icon:On the right-hand side of your screen will appear the "Slide Design" pane. Here, you are given threedesign options to apply to your slides.Design Templates: Here is a list of over 20 templates that you can choose from to apply to thebackground of your slides. For each template, you have the option of applyingthe design to all slides or to only the selected slide. You can view these optionsby clicking on the arrow on the right side of the template. (You can also designyour own background, but we will cover this in the PowerPoint 102 class.)Color Schemes: This option gives you a variety of color schemes to choose from to apply to yourselected design template.Animation Schemes: This option will allow you to select different types of animation that can beapplied to either all the slides or selected slides. The animation schemes are different ways theslides are "introduced" to your audience, such as "faded wipe" or pinwheel."Slide LayoutThe default in PowerPoint for each new slide is to have a Title text box and a Text text box. Asdiscussed earlier, you do have the option of rearranging the text boxes to fit any layout you have inmind. However, it is often easier to select a layout that fits your needs rather than reformatting thedefault layout for each slide.To choose a slide layout, select Format Slide Layout from the Menu Bar.On the right-hand side of your screen will appear the "Slide Layout" pane.From here, you have the option of applying a slide layout either to a selectedslide or to a new slide that has yet to be inserted. You can view these optionsby clicking on the arrow on the right side of the template.Note the four different types of layout categories.Text Layout: These options are for choosing a layout in which you are only organizing differenttext boxes. There are no spaces for pictures, charts, or graphs.Content Layout: These options are for choosing a layout that will only contain pictures, charts, orgraphs. There are no spaces for text boxes.Text and Content Layout: These options have room for both text boxes and pictures/charts/graphs.Other Layouts: These are designed for other media content such as video clips or audio tracks.BCPLS 5/5/2010 PEMA

6Text BoxesText Boxes are "designated" areas that allow you to type words, sentences, and bullet points intothe slide. You can adjust the size and placement of the text box within any given slide. It is alsopossible to have multiple text boxes per slide.When you first open MS PowerPoint there will automatically be two text boxes on the slide; "Clickto add title" and "Click to add subtitle." These text boxes already have a preset format applied tothem. The "title" box has a font size of "44" while the "subtitle" box has a font size of "32."You can change the text format of any box at anytime by adjusting the format settings on theFormatting Toolbar.To adjust the size of the text box, first click on the text box. Notice the change in border. Onceyou have clicked on a text box, the border of the box becomes thicker and little circles appear onthe corners and at the midpoints of the box.Move the mouse pointer over any one of the circles. Notice that the mouse pointer will change toeither or . Click and hold down the left mouse button. To adjust the height, move the mouse upor down; to adjust the width, move the mouse left or right. Note that the corner circles can adjustboth height and width, while the mid-point circles can only adjust either height or width.To move the text box to a different location on the slide, move your mouse pointer over any partof the thick, gray box outline. Notice the change in your mouse pointer (it will look something likea "plus" sign ( ) with arrows). Click and hold down the left button on your mouse. You can nowdrag the text box to any position on slide by simply moving your mouse.To write in a text box, simply click inside the box with your mouse. When a cursor is flashing,you are ready to type.You can also add a text box (or an additional text box) to any slide at any time! Use your mouse toclick Insert Text Box and then “click and drag” your mouse on the slide in the area you wantthe text box to appear. (On the Design Toolbar - the “Insert Text Box” button looks like)BCPLS 5/5/2010 PEMA

7PicturesInserting a picture into MS PowerPoint is very similar to inserting a picture into MS Word.1. Select the slide that you wish to add the picture to.2. From the Menu Bar, select Insert Picture From File (or Clip Art).3. Choose the picture you wish to insert and select "Insert."*Note: The picture will be inserted in its original size, so you will probably have to re-size it the sameway you re-sized a text box. Click on the picture and note the circles at the corners and at themidpoints of the length and width. Move your mouse pointer over the circles, left-click the mouse andhold the button down. Move the mouse vertically or horizontally to re-size.Rotating a picture: It is possible to rotate pictures in MS PowerPoint. Once a picture has beeninserted onto a slide and you have clicked on the picture so that it is "outlined," notice the greencircle above the center of the picture.Move the mouse pointer over the green circle, and left-click and hold the button down. Now movethe mouse either clockwise or counter-clockwise and the picture will rotate in the same direction.When it is in the position you want, release the mouse button.You can also add Charts and Graphs and Tables to your PowerPoint Presentation. It issimilar to adding a picture, but you also have the have the data (information) ready to add in orderto make it work. If you already have the chart or graph in another file (whether it be PowerPoint orWord or Excel or anything else), you can copy and paste it into your presentation. We will coverhow to create a new Chart/Graph/Table in PowerPoint 102.Slide ManagementOnce you have completed a slide, you can create a new slide by clicking on theNew Slide icon. Notice that your previous slides still appear on the left-sideframe. You can still access your previous slides by simply clicking on them fromthis location.Once all your slides have been completed, you can present your slides in a "slideshow." From theMenu Bar select Slide Show View Show.Notice that the slide takes over your entire screen. To navigate through the slides use the arrow keyson your keyboard ( , or , ). You can also navigate through your slides clicking on the left orright arrows in the lower left corner of your slide.To end your slide show, click on the square box on the lower left side of your slideshow (this isdifficult to see at first because it is designed to blend in to your slide show so it won't be noticeableto your audience). Select End Show from the pop-up window. Or, just press the “ESC” (Escape)key!BCPLS 5/5/2010 PEMA

8Saving Slide ShowsWhen you come to a stopping point and want to leave the computer or close the program, it isimportant to save your work (even if you are printing a hard copy — saving should be a reflex).Click File Save from the Menu Bar to get started.You can change the filename that PowerPoint has chosen just by typing a new one in the File namebox at the bottom of the window that appears.MS PowerPoint will automatically save your document with the suffix “.ppt” – this issimply a tag that lets PowerPoint know that your work is specific to this program. You donot have to type it – just highlight what is there (default is “Presentation1”) and write a newfile name. (If you are using the newest version of PowerPoint it will have the suffix “.pptx”)To bring a saved document back up on the screen from MS PowerPoint:1. Click File Open from the Menu Bar.2. Find where the file is located (which folder, that is) and click on the filename of thedocument you want.3. Click Open.Printing Slide ShowsTo print your MS PowerPoint slides:1. Click File Print from the Menu Bar and a Print window will pop up on the screen.2. Click OK for your document to start printing.As with all commands in MS PowerPoint, you can make changes along the way. From the Printmenu, you can alter how many copies will be made, in what order the pages will be, and much more.You can choose to print a certain number of slides per page, or the outline, or even notes!Finding HelpYou can get help with MS PowerPoint by choosing Microsoft PowerPoint Help or Show theOffice Assistant from the Help menu on the main menu bar.Tutorials are also available on the Internet. Your instructor can help you with locating some ofthese resources.BCPLS 5/5/2010 PEMA

May 05, 2010 · Today, we will be using Microsoft PowerPoint 2003 to explore the program. Microsoft PowerPoint 2007 looks different, but works the exact same way. If you have questions about PowerPoint 2007, please let your instructor know For more information on the Libr