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To view an outline of your presentation, clickon the Outline tab of the Slide Pane. Theoutline includes any text you’ve added to yourpresentation using a text placeholder. You canedit the text in your slides by clicking on thetext displayed in the Outline tab and makingyour changes.choose a theme by clicking on one of thetheme thumbnails.Text BoxesAnother way to add content is by inserting atext box you can position anywhere on theSlide Canvas:1. Open the Insert tab in the Ribbonand click on Text Box in the Textgroup.2. Click with the cursor where you want toinsert the new text box in the SlideCanvas.3. Enter some text in the new text box or itwill disappear once you click outside of it.4. When you are finished adding your text,click outside of the text box. This will addthe text box to the current slide.To view more thumbnails, click on the downand up arrows to the right of the thumbnails tobrowse the themes one row at a time. Clickingon the More button below the arrows will opena menu where you can view all ofthe theme choices at once as wellas connect to the Microsoft OfficeOnline site to download additionalthemes.You can modify the text box as follows: To move the text box, click on it once toselect it and drag it to a differentlocation in the Slide Canvas. To resize the text box, drag on any ofthe handles that appear when you haveit selected. To rotate the text box, click on the greencircle that appears above the text boxwhen you have it selected and drag inthe direction you want to rotate the textbox. To remove the text box: click on the textbox border until it is solid instead ofdashed, then press the Delete key onyour keyboard.Text added into a text box is not part of thepresentation’s outline. It will not be displayedwhen you click on the Outline tab of the SlidePane.Working with ThemesThemes are preset combinations of colors,fonts and styles that can be used to achieve aconsistent look in your presentations. Tochange the theme used in a presentation,open the Design tab of the Ribbon andPowerPoint 2007 BasicsPage 4 of 12As you hover over each thumbnail you willsee a preview of the theme in the SlideCanvas.When you apply a theme by clicking on itsthumbnail in the Ribbon, the change affectsevery slide in your presentation. If you onlywant to apply the theme to some slides, selectthe slides in the Slide Pane, right-click on thethumbnail of the theme you want to apply andchoose Apply to Selected Slides.You can customize a theme by using theColors, Fonts and Effects pulldown menus tothe right of the theme thumbnails,. TheBackground Styles pulldown menu allows youto choose a different theme background. Asyou hover over the choices in each of thesemenus, the canvas will change to show you apreview of your selection.To access more background options, click onthe Background Styles pulldown menu andchoose Format Background. This will open awindow where you can choose a different filltype for your background (solid, gradient, orpicture/texture) and change other settingssuch as the background transparency andalignment.To reset your presentation to the defaulttheme used by PowerPoint 2007, click on thefirst thumbnail from the left in the Design tabof the Ribbon.Created by Luis PerezLast Update: 6/23/08

FormattingThe Font group in the Home tab of the Ribbonhas the following options for formatting yourtext (you must select the text first): Choose a different font: click on the Fontpulldown menu and choose the desiredfont. PowerPoint 2007 includes previews ofeach font to help you make your choice. Change the text size: choose a size fromthe pulldown menu or click on theIncrease or Decrease Font Sizebuttons. Change the text style: click on the bold,italic or underline buttons. Change the text color: click on theFont Color button and choose thecolor square of the desired color. Click onMore Colors if you don’t see the color youwant. This will open a Colors window withmore choices. Add a text shadow: select the text youwant to have a drop shadow and clickon the Text Shadow button. Remove all formatting: click on theClear All Formatting button.The Paragraph group includes the followingoptions: Add a bulleted or numbered list: select thetext you want to turn into a listand click on one of the listbuttons (bulleted or numbered). If you clickon the down arrow next to each list buttonyou will see more options for the bullet ornumber type. To change the indentation, click onthe Increase and Decrease Indentbuttons. Change the text alignment: select the textyou want to align and click on theappropriate button to left-align, center, rightalign, or justify the text. Change line spacing: click on theLine Spacing button and choose theamount of space you want betweenlines of text.Some of the options in the Paragraph groupapply only to text boxes:PowerPoint 2007 BasicsPage 5 of 12 Change the text direction: select atext box, click on the Text Directionbutton, and choose one of therotation options to change the direction inwhich the text will read inside the text box. Change the vertical alignment of thetext within a text box: select the textbox, click on the Align Text buttonand choose an alignment option (top,middle, bottom) Add columns: select a text box, clickon the Columns button and choosethe number of columns.If you need to undo a format changeyou’ve made, click on the Undo button inthe Quick Access Toolbar.Images and Clip ArtTo insert an image from a file into yourpresentation:1. Open the Inset tab of the Ribbonand click on Picture.2. Locate the image you want to addon your hard drive and click on Insert.3. Resize the image by dragging on one ofthe corner handles, then drag it to thedesired location in the Slide Canvas.PowerPoint 2007 provides many tools forediting an image once it has been added to apresentation. To access these tools, click onan image to select it and open the Format tabof the Ribbon, where you will find the followingoptions: The Brightness and Contrast pulldownmenus in the Adjust group allow you toincrease or decrease the overallbrightness or contrast of an image in10 percent increments. The Recolor menu allows you to applycolor effects such as Black and White,Sepia (which makes the image look aged)or Washout. This menu also has options forapplying a shade (Dark Variations) or a tint(Light Variations). The Set Transparent Color option underRecolor allows you to make any single colorin an image transparent. This option can behelpful for quickly removing a solidbackground from an image. The Compress Pictures button opensa window where you can click on OKto compress the selected images so that theCreated by Luis PerezLast Update: 6/23/08

file size of the presentation is smaller. Clickon Options and change the Target output tomatch the intended media (print, screen, oremail). The Change Picture button allows youto swap the currently selected imagefor another image, while the ResetPicture button returns the image to itsdefault formatting. The Picture Styles group consists of aseries of thumbnails you can click on toquickly add special effects such as frames,borders, reflections and more.Use the up and down arrows to the right ofthe thumbnails to browse the availablestyles. As you hover over a thumbnail in thePicture Styles group you will see a previewin the Slide Canvas. The Shape, Border and Picture Effectspulldown menus are used to apply a shapecutout, border or special effect such as ashadow or reflection. You can hover overany of the options in the Border and PictureEffects menus to see a preview in the SlideCanvas. The Bring to Front and Send to Backpulldown menus allow you to change thestacking order of an image in relation toother images in a slide. The Selection Pane button opens a TaskPane on the right side of the PowerPointwindow where you can quickly selectindividual objects by choosing them from alist as well as change their visibility andstacking order. The Align button providesseveral ways to align ordistribute multiple images.Shift-click on the image you want to align ordistribute before you click on one of theoptions in the Align pulldown menu. The Group button allows you to groupan image with another object so thatthe two items are treated as onePowerPoint 2007 BasicsPage 6 of 12object. Shift-click on the objects you want toselect and group first. The Rotate button can be used torotate an image in 90 degreeincrements or to flip it horizontally orvertically. The Size group allows you to resize or cropan image. To resize an image, enter thenew dimensions in the height and widthfields. To crop an image, click onthe Crop button and drag on thecrop handles until you haveselected the part of the image youwant to keep.To align your images more precisely, you canturn on the grid by clicking on the Align buttonin the Arrange group and choosing ViewGridlines. Choose Grid Settings to open theGrid and Guides window where you can setobjects to snap to the grid and change thegrid spacing.PowerPoint 2007 allows you to add clipartfrom the extensive collection installed withMicrosoft Office, as well as clipart available onthe Microsoft website. To add clip art to aslide:1. Click on the Clip Art button in theInsert tab of the Ribbon. This willopen the Clip Art Task Pane onthe right side of the window.2. Use the pulldown menus at the top of thepane to set your search parameters, suchas the collections to search and the filetypes that should be included in thesearch results Make sure All collections isselected if you want to include clip art onthe Microsoft Office website in yoursearch (you must have an internetconnection to access this online clip art).3. Enter a search term and click on Go. Thiswill search the collection of clip artincluded with your Microsoft Officeinstallation.4. Click on a thumbnail to add the clip art toyour slide.5. Use the options in the Format tab to editthe clipart as you would edit other images.Created by Luis PerezLast Update: 6/23/08

Photo AlbumsA PowerPoint photo album is a presentationthat includes photos on each slide. To createa new photo album in PowerPoint 2007:1. Click on Photo Album in the Inserttab of the Ribbon.2. Click on File/Disk at the top of thewindow.3. Locate the images you want to include inyour photo album. Control-click to selectmultiple images and click on Insert.4. The photos will be listed under Pictures inalbum at the top of the Photo Albumwindow. Use the arrows below thePictures in album list to reorder thephotos as needed.5. Use the controls below the Preview areaon the right to rotate photos as neededand to adjust the contrast and brightness.6. Click on the Picture layout pulldown menuto select how many photos you want toshow on each slide.7. Click on the Browse button to the right ofthe Theme field and choose a theme forthe photo album.8. Click on Create. PowerPoint will create anew presentation with the photos youselected already added to the slides.ShapesTo insert a shape:1. Open the Insert tab and click onShapes.2. Double-click to select a shape inthe Shapes menu then click and drag onthe Slide Canvas to draw the shape.3. Drag on a corner handle to resize theshape proportionally, or on a side handleto stretch the shape in any direction. Torotate the shape, drag on the green circleextending from the top of the shape in thedirection you wish to rotate it.4. Drag the shape to the location where youwant it to appear on the Slide Canvas.To format a shape, first make sure it isselected by clicking on it once and open theFormat tab of the Ribbon. You will see someof the same options you have for editingimages as well as some that only apply toshapes: Insert a text box inside a shape: clickon the Text Box button with the shapeselected and type the text you want toPowerPoint 2007 BasicsPage 7 of 12 appear inside the text. To format the text,select it and hover over it to display afloating toolbar with text formatting options.Add a shape style: click on a thumbnail inthe Shape Styles group. This group worksthe same way as the Picture Styles groupdescribed in the Images section.Change the fill color: select the fill color fromthe Shape Fill pulldown menu.Change the outline color: select the outlinecolor from the Shape Outline color.Add a special effect such as a shadow orrefelction: select the effect from the ShapeEffects menu.As you hover over any of the options in theShape Styles group you will see a preview inthe Slide Canvas.WordArtTo insert WordArt (decorative text which canhave special effects applied to it):1. Open the Insert tab of the Ribbonand click on WordArt to open theWordArt menu.2. Choose a WordArt type by clicking on athumbnail in the WordArt menu.3. Replace the placeholder text with yourown text.4. To format the text (make it bold orunderlined, change its alignment, etc.)select the text and hover over it to displaya floating toolbar with formatting options.5. To change the WordArt style, select theWordArt shape and open the Format tabof the Ribbon. Click on the thumbnails inthe WordArt Styles group to selectdifferent WordArt styles. The pulldownmenus to the right of the thumbnails canbe used to select a different fill or outlinecolor, and to add special effects such asshadows, reflections and more.WordArt is added as a special kind of shape.Thus, the Format tab of the Ribbon will alsodisplay options for adding Shape Styles whenyou open it with WordArt selected.SmartArt GraphicsSmartArt is a new feature in Office 2007 thatallows you to add diagrams and othercomplex graphics.Created by Luis PerezLast Update: 6/23/08

To add SmartArt to a slide:1. Click on SmartArt in the Insert tabof the Ribbon.2. Select the type of SmartArtgraphic you want to add from thecategories on the left side of the window.3. Click on one of the thumbnails on the rightto choose a SmartArt graphic. A previewwill appear to the right of the thumbnails.4. Click on OK to add the SmartArt graphicto the slide.5. The SmartArt graphic may haveplaceholders for images and text(depending on which type of graphicyou’ve chosen). Click on the placeholdersto replace them with your own imagesand text. You can also open an outline ofthe text in the SmartArt graphic by clickingon the arrows on the left edge of theSmartArt graphic box.6. You can resize any of the shapesinside the SmartArt graphic in thesame way you would resize othershapes. To resize the entire SmartArtgraphic, drag on the dotted handlesthat appear around the SmartArtgraphic when you click to select it.7. To move the SmartArt grahpic, click on itand drag it to another location on theSlide Canvas.Once you have added a SmartArt graphic to aslide, you can use the options in the Designand Format tabs of the Ribbon to customize itto fit your needs, The Design tab includesSmartArt styles that can be used to addspecial effects to SmartArt graphics,Tables and ChartsTo insert a table:1. Open the Format tab of the Ribbonand click on Table to open theInsert Table menu.2. There are three ways to add thetable using the Insert Table menu: highlight a range of cells at the top ofthe Insert Table menu. A preview of yourtable will appear in the Slide Canvas.The table will be created when you clickon the highlighted cells in the InsertTable menu. Choose Insert Table at the bottom of theInsert Table menu, then enter thePowerPoint 2007 BasicsPage 8 of 123.4.5.6.7.number of columns and rows in thewindow and click on OK. Choose Draw Table at the bottom of theInsert Table menu and drag with yourcursor in the Slide Canvas to draw yourtable. Open the Layout tab of theRibbon and click on the insert buttons inthe Rows and Columns group to addmore rows and columns.To format the table, open the Design tabof the Ribbon with the table selected. Youwill see the following options: Table Style Options group: the optionsin this group allow you to add headerrows and columns, a totals row, orbanded rows and columns (thisalternates the background color appliedto alternating rows and columns). Table Styles group: the thumbnails inthis group can be used to quickly applya style to a table. The pulldown menusto the right of the thumbnails can beused to modify a style by changing thefill, applying borders, and adding specialeffects such as shadows. Draw Borders group: click on the DrawTable button to draw borders aroundspecific cells in the table. The otheroptions in this group can be used tochange the border type (dashed, solid,etc.), width, and color of the drawnborders. Drawn borders are added asseparate objects that can be modifiedindependently from the table.To move the table, click on the box thatappears around it when you select it anddrag it to another location in the SlideCanvas.To resize the entire table, drag on one ofthe dotted handles that appear when youselect the table.To access more table options, open theLayout tab of the Ribbon while the table isselected. The options in this tab allow youto insert and delete rows and columns,merge and split cells, change the cell sizeand align the cell contents.To enter data in the table, click on eachcell and enter the text you wish to add.Use the tab key to move to the next cell.Created by Luis PerezLast Update: 6/23/08

To add a chart:1. Open the Insert tab of the Ribbonand click on Chart.2. Select a chart category from thelist on the left side of the Insert Chartwindow.3. Click on one of the thumbnails on the rightto select a chart type and click on OK toadd the chart to the Slide Canvas.4. Microsoft Excel will open automaticallywith a new spreadsheet that hasplaceholder values for the chart data.Replace the placeholder values with yourown data and save the spreadsheet byclicking on the Office button (in the Excelspreadsheet) and choosing Save.As.Enter a name for your spreadsheet andclick on Save.5. To edit the chart data at a latertime, select the chart inPowerPoint and click on Edit Datain the Design tab of the Ribbon. Click onRefresh Data to update the chart if youhave made changes to the Excelspreadsheet without opening PowerPoint.6. To change the chart layout or add a chartstyle, open the Design tab of the Ribbonand choose a layout or style from theappropriate group.7. To customize the chart labels, axes, andbackground, use the pulldown menusavailable in each group of the Layout tabof the Ribbon.Sound and MoviesTo add a video clip from a file to yourpresentation:1. Click on the Movie button in theInsert tab of the Ribbon andchoose Movie from File.2. Locate the file for the movie clip you wishto insert and click on OK.3. Select how you wish the movie to startwhen you open the slide in yourpresentation (Automatically or WhenClicked).4. With the clip selected in your slide, openthe Options tab of the Ribbon and use thecheck boxes in the Movie Options groupto set your playback options (full screenplayback, looping, etc.).5. Click on the Slide Show Volume pulldownmenu and choose the volume level for themovie clip.PowerPoint 2007 BasicsPage 9 of 126. To preview the movie clip, click on thePreview button on the left side of theOptions tab.7. To resize the clip, drag on the handlesthat appear around it when you select it.You can also move the movie clip bydragging it to another location in the SlideCanvas.The steps for adding a sound clip from a fileare very similar. The only difference isthat you will click on the Sound button inthe Insert tab of the Ribbon and thesound clip will be added to the Slide Canvasas a small speaker icon. If you wish to hidethis icon when you play your presentation,make sure to select Hide During Show in theSound Options group of the Options tab.For the best results, you should place themovie or sound file in the same folder as yourpresentation before you add them to yourslides.HyperlinksTo add a hyperlink:1. Select the text you want to turn into ahyperlink.2. Click on the Hyperlink button in theInsert tab of the Ribbon.3. Choose the type of link you wantto create by clicking on one of the Link tooptions on the left side of the InsertHyperlink window: web page: choose Existing File or WebPage, enter the URL (web address) ofthe web page in the Address field at thebottom of the window, and click on OK. another presentation: choose ExistingFile or Web Page and locate thepresentation by browsing your harddrive on the right side of the InsertHyperlink window. Once you’veselected the file you want to link to, clickon OK. a slide on the same presentation:choose Place in This Document andselect one of the slide options on theright side of the window (first slide, lastslide, next slide, previous slide, or aslide number) and click on OK.Created by Luis PerezLast Update: 6/23/08

an email address: choose E-mailAddress and enter the e-mail address,subject and message body on the rightside of the window, then click on OK.To edit a hyperlink, right-click on it and chooseEdit Hyperlink. To remove a hyperlink, rightclick on it and choose Remove Hyperlink.Action ButtonsAction buttons are ready-made buttons thatare often used to add next and previousbuttons to self-running presentations. To addan action button to a slide:1. Click on the Shapes button in the Inserttab of the Ribbon.2. Choose an action button at the bottom ofthe Shapes menu.3. Click and drag in the slide canvas to drawthe shape for the action button. TheAction Settings window should open whenyou finish drawing the shape for youraction button.4. Click on the radio button for the behavioryou wish to take place when the button isclicked in the Mouse Click tab. Forexample, to advance the presentation tothe next slide, click the radio button nextto Hyperlink to and choose Next Slidefrom the pulldown menu. You can link toany slide in your presentation by choosingSlide from the pulldown menu and pickinga slide number from the Hyperlink

PowerPoint 2007 uses a different file format than previous versions of the program. However, you can save a copy of your PowerPoint 2007 presentation that is backward-compatible with older versions of the program. To do this, click on the Office button and select Save As PowerPoint 97-2003