Transcription

Dynamics 365 Business Central – Licensing GuideBased on a guide issued and 2018 Microsoft Corporation. All rights reserved.By using this document, CRGroup does not infer that they are endorsed by Microsoft. This document is for informational purposes only. MICROSOFT1MAKES NOWARRANTIES,EXPRESS OR IMPLIED, IN THIS DOCUMENT. This information is provided to help guide your authorized use of products you license; it is not greement. Your use of products licensed under your license agreement is governed by the terms and conditions of that agreement. In the case of any conflictOriginal document issues and protected by Microsoft Corporation March 2018between this information and your agreement, the terms and conditions of your agreement control. Prices for licenses acquired through CRGroup are determinedby the CRGroup.

Dynamics 365 Business Central – Licensing GuideUsing This GuideThis guide is designed to improve your understanding of how to license Microsoft Dynamics 365 BusinessCentral. This document does not apply to Microsoft Dynamics 365, Microsoft Dynamics 365 on-premises,Microsoft Dynamics 365 for Operations on-premises, Microsoft Dynamics NAV, Microsoft Dynamics GP,Microsoft Dynamics SL, Microsoft Dynamics AX 2012 or prior versions, or Microsoft Dynamics CRM 2016 or priorversions.This guide is not intended to influence the choice of Microsoft Dynamics products and services or providetechnical specification. The examples presented in this guide are illustrative. Microsoft reserves the right toreview or update this document at any time without notice.For help determining the right technology solution for any given organization, including the licenserequirements for a specific product or scenario, contact your Dynamics Partner.Corporate Renaissance [email protected] 613.232.4295This guide does not supersede or replace any of the legal documentation covering use ralOriginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideContentsUsing This Guide . 2Introduction to Microsoft Dynamics 365 . 4Subscription Licensing Requirements . 4Licensing Requirements for Internal Users . 4Licensing Requirements for External Users . 5Multiplexing . 5Dual Use Rights . 6Licensing Programs. 6International Availability . 7Microsoft Dynamics 365 Subscription License Types . 7Dynamics 365 Business Central Team Members . 7Dynamics 365 Business Central Team Members users can do the following: . 8Dynamics 365 Business Central . 8Business Central Application . 8Default Subscription Capacities. 9Other Product Licenses . 9Microsoft Power BI in Dynamics 365 . 9Cortana Intelligence . 10Microsoft PowerApps . 10Support . 10Appendix A: Essential Functionality . 11Appendix B: Premium Functionality . iginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideIntroduction to Microsoft Dynamics 365Microsoft Dynamics 356 Business Central (previously known as Dynamics 365 for Finance and Operations,Business edition) fits the needs of midsize businesses with core business needs. It helps organizations connecttheir financials, sales, purchase, inventory, projects, service, and operations.With Dynamics 365 Business Central, you must license at least one of Dynamics 365 Essential or Dynamics 365Premium users. Additional access to the service functionality by other users is licensed with Dynamics 365Business Central Team Members.Dynamics Business Central functionality is delivered through the Dynamics 365 Essential or Dynamics 365Premium User.Subscription Licensing RequirementsLicensing Requirements for Internal UsersYou may license access to Microsoft Dynamics 365 by purchasing a Subscription License (SL) for every internaluser who directly or indirectly accesses the service.Dynamics 365 Business Central has one type of SL: User SLs are assigned on a “named user” basis, meaning each user requires a separate User SL; UserSLs cannot be shared but an individual with a User SL may access the service through multiple devices.The User SL grants users non-perpetual rights (with no buy-out rights) to the use of the Dynamics 365 service.As long as you are current on your subscription payments and adhere to the Product Terms and the OnlineService Terms, you will have access to the most up-to-date version of your Microsoft Dynamics Original document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideLicensing Requirements for External UsersExternal users are end customers and third-party users of the organization or its affiliates and do not require SLsto access Microsoft Dynamics 365. External user access is included with the organization’s internal user SLs.External users cannot use any clients provided by the Microsoft Dynamics 365 Business Central ApplicationProgramming Interface (API), such as the Windows client, the Web client, the Windows, the iPad or iPhone app,or the Android application.In addition, external users include off-site vendors not on an employee-like relationship with the organization orits affiliates (e.g. IT help desk support vendors serving multiple customer organizations).However, external user access does not extend to the customer or the customer’s affiliate’s contractors, vendors,or agents providing business processes on the customer’s behalf or using Microsoft Dynamics 365 to manageany portions of their business. In this sense, the customer may not use Microsoft Dynamics 365 to providebusiness process outsourcing services to its clients.Figure 1: Internal vs. external usersMultiplexingMultiplexing refers to the use of hardware or software that a customer uses to pool connections, rerouteinformation, and reduce the number of devices or users that directly access or use Microsoft Dynamics 365service. Multiplexing does NOT reduce the number of SLs of any type required to access the MicrosoftDynamics 365 service. Any user or device that accesses Microsoft Dynamics 365 —whether directly orindirectly—must be properly licensed.Microsoft Dynamics 365 SLs are required for users or devices that directly input, query, or view data from theMicrosoft Dynamics 365 service. Similarity, Microsoft Dynamics 365 SLs are required for users or devices Original document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing Guideinput data into, query, or view data from Microsoft Dynamics 365 through a pooling device. Pooled connectionsuse a non-interactive user account in Dynamics 365 that can access the system but only via the web servicelayer. Internal users and devices accessing Microsoft Dynamics 365 data indirectly through a portal or via an APIto a separate service such Microsoft Outlook must also be properly licensed, regardless of if they are set up as aMicrosoft Dynamics 365 user in the service, for example: Internal users and devices access Microsoft Dynamics 365 data indirectly through a PowerApps muststill be properly licensed for Dynamics 365.Any user or device that accesses the service, files, data, or content provided by the service that is madeavailable through an automated process requires a Microsoft Dynamics 365 SL.The number of tiers of hardware or software between the Microsoft Dynamics 365 service and the useror devices that ultimately use its data, services, or functionality does not affect the number of SLsrequired.Figure 2: MultiplexingFor additional information about multiplexing refer to the Microsoft Volume Licensing Brief Multiplexing—ClientAccess License (CAL) Requirements.Dual Use RightsMicrosoft Dynamics 365 Business Central services do not include dual use rights, the option to deploy either inMicrosoft’s cloud or in a private on-premises or partner-hosted cloud. Business Central is available only as anonline service.Licensing ProgramsMicrosoft Dynamics Business Central subscriptions are only available through the Cloud Solution Providerprogram and resellers like Corporate Renaissance Group (CRGroup). All CSP partners can be found lOriginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideInternational AvailabilityDynamics 365 Business Central is available in United States, Canada, United Kingdom, Denmark, Netherlands,Germany, Spain, Italy, France, Austria, Switzerland, Belgium, Sweden, and Finland.Microsoft Dynamics 365 Subscription License TypesMicrosoft Dynamics 365 simplifies licensing of business applications. The primary licensing is by named usersubscription. The Microsoft Dynamics 365 user subscriptions classify users into two types, “full users” and“additional users”.Full users are the users whose work requires use of the feature rich business applications functionality. Examplesof full users are sales people, customer service representatives, finance employees, controllers and supply chainmanagers. These users have also been referred to in the past as Pro users or Power Users. These full users arelicensed with a Dynamics 365 Business Central subscription.Additional users often represent a large percentage of users in an organization and may consume data orreports from line of business systems, complete light tasks like time or expense entry and HR record updates orbe heavier users of the system, but not require full user capabilities. These additional users are licensed withDynamics 365 Business Central Team Members.Dynamics 365 Business Central Team MembersThe Dynamics 365 Business Central Team Members subscription is a named user subscription designed forusers who are not tied to a particular function, but who require basic Dynamics 365 functionality. This licenseincludes read access as well as some write access for select light tasks across Dynamics 365 Business Centralfunctionality for a given tenant. The Dynamics 365 Business Central Team Members SL grants a user full readaccess to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium for a lOriginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing Guidetenant. In addition, the Dynamics 365 Business Central Team Members SL includes some limited use writeaccess to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium.Dynamics 365 Business Central Team Members also includes the “PowerApps for Dynamics 365 Applications”license. Dynamics 365 Business Central Team Members users can use PowerApps to access Dynamics 365 withinthe bounds of their Team Members license.Dynamics 365 Business Central Team Members requires that at least one other user be licensed with Dynamics365 Essential or Dynamics 365 Business Central Premium.Dynamics 365 Business Central Team Members users can do the following: Read anything within Dynamics 365 Business CentralUpdate existing data and entries in Dynamics 365 Business Central - existing data are records likecustomer, vendor or item records which are already created. Entries means entries on which it isspecifically allowed from an accounting perspective to update specific information. (e.g. due date oncustomer ledger entries)Approve or reject tasks in all workflows assigned to a userCreate, edit, delete a quoteCreate, edit, delete personal informationEnter a time sheet for JobsUse PowerApps for Dynamics 365See Appendix A for a summary of Dynamics 365 Business Central Essential use rights, Appendix B for asummary of Dynamics 365 Business Central Premium use rights, and the PowerApps licensing guide foradditional information on PowerApps for Dynamics 365 licensing.Dynamics 365 Business CentralSubscriptions are named user subscriptions where a user is licensed for Dynamics 365 Business Central Essentialor Dynamics 365 Business Central Premium. The following application is part of Dynamics 365 Business Central:PowerApps for Dynamics 365.Business Central ApplicationDynamics 365 Business Central is a comprehensive business management solution for SMBs. The Dynamics 365Business Central application can be licensed two ways:Dynamics 365 Essential: Financial ManagementCustomer Relationship ManagementProject ManagementSupply Chain ManagementHuman Resources ManagementWarehouse entralOriginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideDynamics 365 Premium: Everything in EssentialService ManagementManufacturingDynamics 365 Business Central (per user license) – This license provides users with unrestricted access to thefunctionality included in Dynamics 365 Business Central Team Members and Business Central.Dynamics 365 Applications include the “PowerApps for Dynamics 365 Applications” license. Dynamics 365Business Central users can use PowerApps to access Dynamics 365 within the bounds of their Dynamics 365Business Central Essential or Dynamics 365 Business Central Premium license.Customers who have external accountants who wish to connect to the Dynamics 365 Business Centralapplication can purchase one per tenant at no additional cost. External Accountant Licenses contain all the sameuse rights as Dynamics 365 Business Central license except for the following: Access to user set up or admintasks and any other Dynamics 365 application.See Appendix A for a summary of Dynamics 365 Business Central Essential use rights, Appendix B for asummary of Dynamics 365 Business Central Premium use rights, and the PowerApps licensing guide foradditional information on PowerApps for Dynamics 365 licensing.Default Subscription CapacitiesOther Product LicensesLicenses for Microsoft Dynamics 365 service do not include licenses for other products and services that may benecessary to light up integrated scenarios or extend functionality; product licensing rights for these must beestablished separately. The following resources can help you to determine the required additional licenses:Microsoft Power BI in Dynamics 365Dynamics 365 Business Central users are not provided with any standalone or general-purpose Power BI licenseor use rights. Customers who require Power BI Pro will need to license and pay for it centralOriginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideDynamics 365 Business Central application subscriptions include an option to embed Power BI content as aproduct feature but require users to subscribe to Power BI (free user or Power BI Pro depending on content)separately to configure access to this content. More details are available in this article.Cortana IntelligenceCustomers who wish to expand beyond the default subscription capacity included in Dynamics 365 BusinessCentral will need to have a separate Azure subscription.Microsoft PowerAppsCustomers who wish to go beyond the PowerApps functionality included in Dynamics 365 can also purchasePowerApps P1 or P2 on a standalone basis.PowerApps and Microsoft Flow capabilities are included in Dynamics 365 Business Central and Dynamics 365Business Central Team Members subscriptions so that users can create, modify and use mobile apps based onDynamics 365 data.Dynamics 365’s standalone PowerApps offering is P2. Microsoft PowerApps is a service for building and using custom business applications that connect toyour data and works across the web and mobile - without the time and expense of custom softwaredevelopment. Learn more at the PowerApps service page.PowerApps licenses always include Microsoft Flow capabilities. Microsoft Flow is a service forautomating workflow across the growing number of applications and SaaS services that business usersrely on. Learn more at the Microsoft Flow service page.PowerApps users who access Microsoft Dynamics 365 indirectly through a PowerApps must properly belicensed for Dynamics 365 service. See the PowerApps licensing guide for additional information on PowerAppsand Flow licensing.SupportThe Microsoft Cloud Solution Provider program enables partners to manage their customer’s success. Supportfor Dynamics 365 Business Central is solely through the Microsoft Cloud Solution Provider partners.CRGroup clients can contact support [email protected] or by calling s-centralOriginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideAppendix A: Essential ss-centralOriginal document issues and protected by Microsoft Corporation March 2018

Dynamics 365 Business Central – Licensing GuideAppendix B: Premium ss-centralOriginal document issues and protected by Microsoft Corporation March 2018

Microsoft Dynamics 365 for Operations on-premises, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Microsoft Dynamics AX 2012 or prior versions, or Microsoft Dynamics CRM 2016 or prior versions. This guide is not intended to influence the choice of Microsoft Dynamics