Transcription
CSIR Tender DocumentationRequest for Quotation (RFQ) for the supply of ICT Storage Capacity Expansion tothe CSIRRFQ No.Date of issueRFQ 9232/30/04/2020Friday, 12 June 2020Closing Date and TimeMonday, 29 June 2020 at 16:30Contact detailsSubmission of quotations or any other enquiries:Email to: [email protected](Please use RFQ No. as subject reference)1CategoryComputer EquipmentCSIR Business Hours8:00 – 16:30INVITATION FOR QUOTATIONQuotations are hereby invited for Dell Gold certified partners and above to supply storagefor Dell EMC ECS and Dell EMC UNITY 680F to the CSIR at the CSIR’s Pretoria Offices.2SCOPE OF WORK AND QUOTATION REQUIREMENTSThe supplier is required to quote for both parts (Parts A and B) using the quoting template(Appendix A) provided. The quote must reflect all the line items/services in the descriptioncolumn.The product codes are provided in the specifications, but should the product code in the biddiffer for whatever reason, it must be indicated and the reason for the difference provided inthe bid.For any items shipped directly from the Original Equipment Manufacturer (OEM), arepresentative of the successful bidder shall verify that the equipment delivered, iscomplete as per the quotation within seven working days of delivery.RFQ 9232/30/04/2020This is not a Purchase Order.Page 1 of 7
CSIR Tender DocumentationPart A:Dell EMC ECS EX300 UPGRADE (6 Nodes)DescriptionSystemQtyECS EX300 UPGRADE (6 Nodes)PCM FOR ECS EX300 UPGRADE CKM00193101533ECS EX300 Upgrade1EX300 NODE 12X1TB FLDES6-PS-SVR-12TB-X6EX300 CABLE KIT 3M FRONT ENDES6-PS-3M-FE-KTS6EX300 CABLE KIT 3M BACK ENDES6-PS-3M-BE-KTS6PROSUPPORT PLUS 4HR/MC HW SUPPORT-4 YEARM-PSP-HW-IS2-4Y1ECS CAPACITY LICENSE UPG EX 1TB CB458-002-5221ECS D RE CAPACITY LICENSE UPG EX 1TB CB456-113-8151ECS CAPACITY LICENSE UPG EX 1TB CB456-113-81472PROSUPPORT PLUS 4HR/MC SOFTWARE SUPPORTM-PSP-SW-I-0021ECS BASE LICENSE UPG EX ID458-002-5211ECS BASE LICENSE UPG EX ID456-113-8136PROSUPPORT PLUS 4HR/MC SOFTWARE SUPPORTM-PSP-SW-I-0021PDP ADDON, FOR ECS 2U ADD ONE NODEPS-PDPAD-ECS3CANIN5PDP ADDON, ECS 2U NODE ADD RACK CABLEPS-PDPAD-ECS3CCRIN6PDP FOR ECS NODE EXPANSIONPS-PDP-ECSNHX1RFQ 9232/30/04/2020This is not a Purchase Order.Page 2 of 7
CSIR Tender DocumentationPart B:Dell EMC UNITY 6802.1DescriptionSystemDELL EMC UNITY 680FUNITY 680FQty1Unity 680F DPE 25 x 2.5 DELL FLD RCKD4SL12C25FAF1UNITY 2X4 PORT CARD 25GBED44PC25ITAF1D4F 7.68TB ALL FLASH 25X2.5 SSDD4F-2SFXL2-768023UNITY DPE INSTALL KIT AFD4DPEKITAF1PROSUPPORT PLUS 4HR/MC HARDWARE SUPPORTM-PSP-HWE-0051UNITY AFA BASE SOFTWARE IC458-002-5261PROSUPPORT PLUS 4HR/MC SOFTWARE SUPPORTM-PSP-SWE-005130DAYPOSTDEPLOYASSIST UNITYPS-PDP-P30UNITY1PDP FOR UNITY XT AFPS-PDP-UXAFXDP1PDP ADDON, UNITY AF TWO HOSTPS-PDPAD-UXA2HDP6PDP ADDON, UNITY AF UNIFIED SNAPSHOTSPS-PDPADUXASNAPDP2OPT AFAdditional Requirements:1. Quotes must contain only firm pricing where firm pricing is defined as:“Firm price” is the price that is only subject to adjustments in accordance with the actualincrease or decrease resulting from the change, imposition, or abolition of customs orexcise duty and any other duty, levy, or tax which, in terms of a law or regulation is bindingon the contractor and demonstrably has an influence on the price of any supplies, or therendering costs of any service, for the execution of the contract. (Preferential ProcurementPolicy Framework Act, 2000: Preferential Procurement Regulations, 2011RFQ 9232/30/04/2020This is not a Purchase Order.Page 3 of 7
CSIR Tender Documentation2. Quotes must be valid for a minimum period of 90 days from the date of closure.3. The successful bidder shall deliver the equipment within a maximum of 45 calendar daysfrom receipt of a purchase order. The bidder shall include a firm commitment to do so inthe quote.4. The quote MUST include:a. A cover letter which MUST include:i. The company letterhead,ii. The pricing summary table(s) as per page one of the bid submission template,iii. A clear, unambiguous statement confirming the validity period of the quote as 90(ninety) days,iv. A clear, unambiguous statement confirming that all pricing is firm pricing for thevalidity period of the quote and where firm pricing is, as per the definition of firmpricing in the Preferential Procurement Policy Framework Act, 2000: PreferentialProcurement Regulations, 2011“Firm price” is the price that is only subject to adjustments in accordance with theactual increase or decrease resulting from the change, imposition, or abolition ofcustoms or excise duty and any other duty, levy, or tax which, in terms of a law orregulation is binding on the contractor and demonstrably has an influence on theprice of any supplies, or the rendering costs of any service, for the execution of thecontract.v. A statement of commitment to deliver the equipment and services within 45 calendardays from receipt of order,vi. The name, designation and signature of the company representative duly authorisedto submit the bid.b. A scanned copy of the detail pricing sheets which MUST:i. Be used to submit pricing detailii. Contain firm pricingiii. Have all fillable fields completed1. If there is no cost associated with a line item, the bidder shall enter a zero valuein the relevant field.RFQ 9232/30/04/2020This is not a Purchase Order.Page 4 of 7
CSIR Tender Documentation2. Whether there are quantities of one or more than one, the bidder shall enter theunit cost in the relevant fields. Note, the template automatically calculates thevalues.3. The CSIR recommends using a browser to open the bid submission template tocomplete the detailed pricing. Alternatively, the bidder can open the bidsubmission template with the Adobe Acrobat reader. If you do not have thereader, it is available from the Adobe website(https://get.adobe.com/uk/reader/). Note that the Adobe Acrobat Reader isslower to useiv. BE SIGNED BY THE SAME PERSON THAT SIGNED THE QUOTE.c. An original or certified copy of a document issued by Dell confirming the bidder’s currentstatus as a Dell Gold partner when quoting on Dell equipment.5. The quote, including the detailed pricing in Appendix A, must be submitted in PDF fileformat.2.2 Supporting information/ Annexes:1. Appendix A – Bid Submission Template for submitting the detail pricing.(The CSIR recommends using a browser to open the bid submission template tocomplete the detailed pricing. Alternatively, the bidder can open the bid submissiontemplate with the Adobe Acrobat reader. If you do not have the reader, it is availablefrom the Adobe website (https://get.adobe.com/uk/reader/). Note that the AdobeAcrobat Reader is slower to use)2. Annexure A – SBD 1 Form3ELIMINATION CRITERIAThe supplier will be eliminated based on the following;3.1Bids that do not comply with the additional requirements set-out in section 2.1. Failure toprovide as part of the bid:3.2Bids that include any changes to the bid submission template other than completing of thepre-defined fields will not be considered for evaluation.RFQ 9232/30/04/2020This is not a Purchase Order.Page 5 of 7
CSIR Tender Documentation3.3Bids that include in any other restrictions or limitations that contradict the tender requirementwill not be considered for evaluation.3.4Submission after the deadline.3.5RFQ responses submitted at incorrect location.4EVALUATION CRITERIA4.1Selection of suppliers will be based on the 80/20 preference point system.4.2Provide a B-BBEE Certificate, or letter of exemption indicating the B-BBEE Status level. NoB-BBEE status will equal zero points.4.3Indicate CSD number (National Treasury Central Supplier Database) on quotation. If notregistered yet on CSD, use www.csd.gov.za to register.4.455.1No order will be issued or no contract will be signed without a valid CSD number.PRICING QUOTATIONPrice needs to be provided in South African Rand (excl. VAT). The VAT must beclearly indicated for bidders that are not VAT exempted.5.2The pricing must be FIRM, FINAL and inclusive of ALL costs required to render the requiredservices to the CSIR.5.3The supplier must submit the quotation on their official company letterhead.5.4Payment will be according to the CSIR Payment Terms and Conditions.6CSIR RESERVES THE RIGHT TO6.1Extend the closing date;6.2Verify any information contained in a proposal;6.3Request documentary proof regarding any tendering issue;6.4Give preference to locally manufactured goods;6.5Award this RFQ as a whole or in part;6.6Cancel or withdraw this RFQ as a whole or in part.RFQ 9232/30/04/2020This is not a Purchase Order.Page 6 of 7
CSIR Tender Documentation77.1OTHER TERMS AND CONDITIONSThe supplier shall under no circumstances offer, promise or make any gift, payment, loan,reward, inducement, benefit or other advantage, which may be construed as being madeto solicit any favour, to any CSIR employee or its representatives. Such an act shallconstitute a material breach of the Agreement and the CSIR shall be entitled to terminatethe Agreement forthwith, without prejudice to any of its rights.7.2A validity period of 90 days will apply to all quotations.7.3No goods and/or services should be delivered to the CSIR without an official CSIR Purchaseorder. CSIR purchase order number must be quoted on the invoice.(The Completed SBD 1 form must be submitted with the quotation)RFQ 9232/30/04/2020This is not a Purchase Order.Page 7 of 7
CSIR Tender Documentation RFQ 9232/30/04/2020 This is not a Purchase Order. Page 2 of 7 Part A: Dell EMC ECS EX300 UPGRADE (6 Nodes) Description System Qty ECS EX300 UPGRADE (6 Nodes) PCM FOR ECS EX300 UPGRADE CKM00193101533 ECS EX300 Upgrade 1 EX300 NODE
